{"id":13476,"date":"2026-04-29T03:35:20","date_gmt":"2026-04-29T03:35:20","guid":{"rendered":"https:\/\/powergi.net\/?p=13476"},"modified":"2026-05-30T03:36:12","modified_gmt":"2026-05-30T03:36:12","slug":"create-a-power-automate-flow","status":"publish","type":"post","link":"https:\/\/powergi.net\/de\/blog\/create-a-power-automate-flow\/","title":{"rendered":"Erstellen eines Power Automate Flows: Best Practices f\u00fcr den Erfolg"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-post\" data-elementor-id=\"13476\" class=\"elementor elementor-13476\" data-elementor-post-type=\"post\">\n\t\t\t\t<div class=\"elementor-element elementor-element-d471f0c e-flex e-con-boxed e-con e-parent\" data-id=\"d471f0c\" data-element_type=\"container\" data-e-type=\"container\" data-settings='{\"jet_parallax_layout_list\":[]}'>\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-0cbc8a5 elementor-toc--minimized-on-tablet elementor-widget elementor-widget-table-of-contents\" data-id=\"0cbc8a5\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings='{\"exclude_headings_by_selector\":[],\"no_headings_message\":\"No headings were found on this page.\",\"headings_by_tags\":[\"h2\",\"h3\",\"h4\",\"h5\",\"h6\"],\"marker_view\":\"numbers\",\"minimize_box\":\"yes\",\"minimized_on\":\"tablet\",\"hierarchical_view\":\"yes\",\"min_height\":{\"unit\":\"px\",\"size\":\"\",\"sizes\":[]},\"min_height_tablet\":{\"unit\":\"px\",\"size\":\"\",\"sizes\":[]},\"min_height_mobile\":{\"unit\":\"px\",\"size\":\"\",\"sizes\":[]}}' data-widget_type=\"table-of-contents.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"elementor-toc__header\">\n\t\t\t\t\t\t<h4 class=\"elementor-toc__header-title\">\n\t\t\t\tTable of Contents\t\t\t<\/h4>\n\t\t\t\t\t\t\t\t\t\t<div class=\"elementor-toc__toggle-button elementor-toc__toggle-button--expand\" role=\"button\" tabindex=\"0\" aria-controls=\"elementor-toc__0cbc8a5\" aria-expanded=\"true\" aria-label=\"Open table of contents\"><i aria-hidden=\"true\" class=\"fas fa-chevron-down\"><\/i><\/div>\n\t\t\t\t<div class=\"elementor-toc__toggle-button elementor-toc__toggle-button--collapse\" role=\"button\" tabindex=\"0\" aria-controls=\"elementor-toc__0cbc8a5\" aria-expanded=\"true\" aria-label=\"Close table of contents\"><i aria-hidden=\"true\" class=\"fas fa-chevron-up\"><\/i><\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<div id=\"elementor-toc__0cbc8a5\" class=\"elementor-toc__body\">\n\t\t\t<div class=\"elementor-toc__spinner-container\">\n\t\t\t\t<i class=\"elementor-toc__spinner eicon-animation-spin eicon-loading\" aria-hidden=\"true\"><\/i>\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-b8fb414 elementor-widget elementor-widget-heading\" data-id=\"b8fb414\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h1 class=\"elementor-heading-title elementor-size-default\">How to create a Power Automate flow with best practices<\/h1>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-cbcf102 elementor-widget elementor-widget-text-editor\" data-id=\"cbcf102\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span data-contrast=\"auto\">Process automation used to be something only developers could build with fancy code tools. Today, with\u00a0low-code\u00a0tools like Power Automate, automation\u00a0is now accessible to both pro developers and citizen developers (business users), but\u00a0just because building automations is easier\u00a0doesn\u2019t\u00a0mean\u00a0good\u00a0practices matter less.\u00a0<\/span><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"201341983\":0,\"335551550\":1,\"335551620\":1,\"335559685\":0,\"335559737\":0,\"335559738\":0,\"335559739\":160,\"335559740\":279}'>\u00a0<\/span><\/p><p><span data-contrast=\"auto\">Building with intent and understanding\u00a0best\u00a0practices is\u00a0a key part of a sustainable automation strategy in the long term.\u00a0In this blog, we will\u00a0share some ideas on\u00a0how to create a Power Automate flow with best practices.<\/span><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"201341983\":0,\"335551550\":1,\"335551620\":1,\"335559685\":0,\"335559737\":0,\"335559738\":0,\"335559739\":160,\"335559740\":279}'>\u00a0<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-02ca917 elementor-widget elementor-widget-heading\" data-id=\"02ca917\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">What is a Power Automate flow and how it works<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-31fe785 elementor-widget elementor-widget-text-editor\" data-id=\"31fe785\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span data-contrast=\"auto\">Power Automate is\u00a0the\u00a0<\/span><a href=\"https:\/\/powergi.net\/blog\/what-is-microsoft-power-platform-and-why-it-matters-in-2026\/\"><span data-contrast=\"none\">Power Platform<\/span><\/a><span data-contrast=\"auto\">\u00a0tool for\u00a0process\u00a0automation\u00a0that allows users to create workflows that connect different applications inside and outside the Microsoft ecosystem. Power Automate\u00a0works by connecting a\u00a0<\/span><b><span data-contrast=\"auto\">trigger<\/span><\/b><span data-contrast=\"auto\">\u00a0(an event that starts the flow) to one or more\u00a0<\/span><b><span data-contrast=\"auto\">actions<\/span><\/b><span data-contrast=\"auto\">\u00a0(what happens after the event starts).<\/span><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"201341983\":0,\"335551550\":1,\"335551620\":1,\"335559685\":0,\"335559737\":0,\"335559738\":0,\"335559739\":160,\"335559740\":279}'>\u00a0<\/span><\/p><p><span data-contrast=\"auto\">For example: when a client signs a contract in\u00a0DocuSign\u00a0or Adobe Sign (the event that triggers the flow), create the client code in the accounting system and fill out templates in SharePoint\u00a0(actions that should happen when the workflow runs).<\/span><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"201341983\":0,\"335551550\":1,\"335551620\":1,\"335559685\":0,\"335559737\":0,\"335559738\":0,\"335559739\":160,\"335559740\":279}'>\u00a0<\/span><\/p><p><span data-contrast=\"auto\">Learn more about Power Automate as a tool in our blog on this topic,\u00a0<\/span><a href=\"https:\/\/powergi.net\/blog\/what-is-power-automate-2\/\"><span data-contrast=\"none\">here<\/span><\/a><span data-contrast=\"auto\">. To understand\u00a0<\/span><a href=\"https:\/\/powergi.net\/blog\/power-automate-benefits-and-best-practices\/\"><span data-contrast=\"none\">Power\u00a0Automate benefits<\/span><\/a><span data-contrast=\"auto\">, check out\u00a0our article about it.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-1c44d2f elementor-widget elementor-widget-heading\" data-id=\"1c44d2f\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Step-by-Step: create a Power Automate flow<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-58c01dc elementor-widget elementor-widget-heading\" data-id=\"58c01dc\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Step 1. Plan before you automate<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-3aced1d elementor-widget elementor-widget-text-editor\" data-id=\"3aced1d\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span data-contrast=\"auto\">It\u2019s\u00a0always important to start by understanding what you want to achieve with an automation project\u00a0to find potential improvements,\u00a0bottlenecks\u00a0or things you could be doing differently. Automating\u00a0doesn\u2019t\u00a0mean taking a process as is and putting into a\u00a0tool,\u00a0it includes diagnosing the\u00a0current status\u00a0and creating a\u00a0better \u201cto-be\u201d process.\u00a0<\/span><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"201341983\":0,\"335551550\":1,\"335551620\":1,\"335559685\":0,\"335559737\":0,\"335559738\":0,\"335559739\":160,\"335559740\":279}'>\u00a0<\/span><\/p><p><span data-contrast=\"auto\">There are\u00a0many ways to diagnose and map processes, we\u00a0are fans of the SIPOC\u00a0diagram,\u00a0it\u00a0\u00a0helps\u00a0you think through the full scope of a process before\u00a0building anything.\u00a0SIPOC stands for\u00a0<\/span><b><span data-contrast=\"auto\">Suppliers, Inputs, Process, Outputs, and Customers<\/span><\/b><span data-contrast=\"auto\">.<\/span><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"201341983\":0,\"335551550\":1,\"335551620\":1,\"335559685\":0,\"335559737\":0,\"335559738\":0,\"335559739\":160,\"335559740\":279}'>\u00a0<\/span><\/p><div id=\"seology-cta-1\">\t\t<div data-elementor-type=\"section\" data-elementor-id=\"7280\" class=\"elementor elementor-7280\" data-elementor-post-type=\"elementor_library\">\n\t\t\t<div class=\"elementor-element elementor-element-7e3f164 e-con-full e-flex e-con e-parent\" data-id=\"7e3f164\" data-element_type=\"container\" data-e-type=\"container\" data-settings='{\"background_background\":\"classic\",\"jet_parallax_layout_list\":[]}'>\n\t\t<div class=\"elementor-element elementor-element-9078c9f e-con-full e-flex e-con e-child\" data-id=\"9078c9f\" data-element_type=\"container\" data-e-type=\"container\" data-settings='{\"jet_parallax_layout_list\":[]}'>\n\t\t\t\t<div class=\"elementor-element elementor-element-7b99949 elementor-widget elementor-widget-heading\" data-id=\"7b99949\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<p class=\"elementor-heading-title elementor-size-default\">Automate tasks that slow you down<\/p>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-8e61db5 elementor-widget elementor-widget-heading\" data-id=\"8e61db5\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<p class=\"elementor-heading-title elementor-size-default\">Free up your team\u2019s time and focus on strategic work with digital and robotic automation.<\/p>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-a578907 e-flex e-con-boxed e-con e-child\" data-id=\"a578907\" data-element_type=\"container\" data-e-type=\"container\" data-settings='{\"jet_parallax_layout_list\":[]}'>\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-e8c827b elementor-view-stacked elementor-shape-circle elementor-widget elementor-widget-icon\" data-id=\"e8c827b\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"icon.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-icon-wrapper\">\n\t\t\t<a class=\"elementor-icon\" href=\"#ctc_chat\">\n\t\t\t<i aria-hidden=\"true\" class=\"fab fa-whatsapp\"><\/i>\t\t\t<\/a>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-d834237 elementor-view-stacked elementor-shape-circle elementor-widget elementor-widget-icon\" data-id=\"d834237\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"icon.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-icon-wrapper\">\n\t\t\t<a class=\"elementor-icon\" href=\"https:\/\/powergi.net\/de\/contact\/\">\n\t\t\t<i aria-hidden=\"true\" class=\"far fa-envelope\"><\/i>\t\t\t<\/a>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<\/div><p><span data-contrast=\"auto\">Following the example from the\u00a0previous\u00a0section, here is a\u00a0simplified\u00a0version of a SIPOC diagram that can be used as reference for this automation:<\/span><img fetchpriority=\"high\" decoding=\"async\" class=\"WACImage SCXW144702568 BCX0\" style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text; vertical-align: baseline; font-family: 'Segoe UI', 'Segoe UI Web', Arial, Verdana, sans-serif; font-size: 12px; white-space: pre !important;\" src=\"https:\/\/powergi.net\/wp-content\/uploads\/2026\/07\/create-a-power-automate-flow-best-practices-for-success-image-4.webp\" width=\"624\" height=\"325\"><span style=\"font-style: inherit; font-weight: inherit;\">\u00a0<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-87bb30f elementor-widget elementor-widget-heading\" data-id=\"87bb30f\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\"> Step 2. Select an environment for your automation<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-d6b12ab elementor-widget elementor-widget-text-editor\" data-id=\"d6b12ab\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span data-contrast=\"auto\">Before building your flow, you need to choose the right\u00a0<\/span><b><span data-contrast=\"auto\">environment<\/span><\/b><span data-contrast=\"auto\">. An environment in Power Automate is\u00a0essentially a\u00a0container that holds flows and connections separate from other environments.\u00a0<\/span><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"201341983\":0,\"335551550\":1,\"335551620\":1,\"335559685\":0,\"335559737\":0,\"335559738\":0,\"335559739\":160,\"335559740\":279}'>\u00a0<\/span><\/p><p><span data-contrast=\"auto\">By default, Power Automate drops you into the\u00a0<\/span><b><span data-contrast=\"auto\">Default environment<\/span><\/b><span data-contrast=\"auto\">, which is shared across your entire tenant. This environment works well for personal productivity automations (a quick flow to save your email attachments or remind you of a meeting), but\u00a0it\u2019s\u00a0not the right place for anything that touches business-critical processes or sensitive data. For more serious or important automation projects,\u00a0it\u2019s\u00a0always important to\u00a0have dedicated environments for development, testing, and production.\u00a0<\/span><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"201341983\":0,\"335551550\":1,\"335551620\":1,\"335559685\":0,\"335559737\":0,\"335559738\":0,\"335559739\":160,\"335559740\":279}'>\u00a0<\/span><\/p><p><span data-contrast=\"auto\">For example, the organization can have one environment for all Sales team automations, so for this specific use case\u00a0we\u2019re\u00a0using as example, selecting this environment would be a good fit.<\/span><\/p><p><img decoding=\"async\" style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text; vertical-align: baseline; font-family: 'Segoe UI', 'Segoe UI Web', Arial, Verdana, sans-serif; font-size: 12px; white-space: pre !important;\" src=\"https:\/\/powergi.net\/wp-content\/uploads\/2026\/07\/create-a-power-automate-flow-best-practices-for-success-image-3.webp\" width=\"624\" height=\"295\"><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-7d7b7df elementor-widget elementor-widget-heading\" data-id=\"7d7b7df\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Step 3. Create a solution<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-5e29a0e elementor-widget elementor-widget-text-editor\" data-id=\"5e29a0e\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span data-contrast=\"auto\">Once\u00a0you\u2019re\u00a0in the right environment, the next step is to create a\u00a0<\/span><b><span data-contrast=\"auto\">solution<\/span><\/b><span data-contrast=\"auto\">\u00a0before building anything.<\/span><span data-ccp-props='{\"335551550\":1,\"335551620\":1}'>\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">A solution is a\u00a0box inside a container (the container is the environment)\u00a0that groups\u00a0flows\u00a0or\u00a0apps as a single package.\u00a0Everything built inside a solution is\u00a0<\/span><b><span data-contrast=\"auto\">portable<\/span><\/b><span data-contrast=\"auto\">, meaning it can be moved from one environment and\u00a0imported\u00a0into another, which is what makes the dev \u2192 test \u2192 production cycle possible.<\/span><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"201341983\":0,\"335551550\":1,\"335551620\":1,\"335559685\":0,\"335559737\":0,\"335559738\":0,\"335559739\":160,\"335559740\":279}'>\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Creating a solution is straightforward:\u00a0Go to Power Automate portal in\u00a0<\/span><a href=\"https:\/\/make.powerautomate.com\/\" target=\"_blank\" rel=\"noopener\"><span data-contrast=\"none\">https:\/\/make.powerautomate.com\/<\/span><\/a><span data-contrast=\"auto\">\u00a0and\u00a0locate\u00a0the\u00a0<\/span><b><span data-contrast=\"auto\">Solutions<\/span><\/b><span data-contrast=\"auto\">\u00a0in the left sidebar, click\u00a0<\/span><b><span data-contrast=\"auto\">New\u00a0solution<\/span><\/b><span data-contrast=\"auto\">, give it a descriptive name, and assign\u00a0it\u00a0a publisher.<\/span><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"201341983\":0,\"335551550\":1,\"335551620\":1,\"335559685\":0,\"335559737\":0,\"335559738\":0,\"335559739\":160,\"335559740\":279}'>\u00a0<\/span><img decoding=\"async\" width=\"624\" height=\"218\" src=\"https:\/\/powergi.net\/wp-content\/uploads\/2026\/07\/create-a-power-automate-flow-best-practices-for-success-image-2.webp\" unselectable=\"on\" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text; vertical-align: baseline; font-family: \"Segoe UI\", \"Segoe UI Web\", Arial, Verdana, sans-serif; font-size: 12px; white-space: pre !important;'><\/p><p><img loading=\"lazy\" decoding=\"async\" width=\"312\" height=\"378\" src=\"https:\/\/powergi.net\/wp-content\/uploads\/2026\/06\/migrated-img-13476-6a44507e8ea80.png\" unselectable=\"on\" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text; vertical-align: baseline; font-family: \"Segoe UI\", \"Segoe UI Web\", Arial, Verdana, sans-serif; font-size: 12px; white-space: pre !important;'><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-636b5aa elementor-widget elementor-widget-heading\" data-id=\"636b5aa\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Step 4. Select a flow type and a trigger<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-ce009e4 elementor-widget elementor-widget-text-editor\" data-id=\"ce009e4\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span data-contrast=\"auto\">The trigger is the event that starts your flow \u2014 the flow\u00a0will\u00a0run only if this condition is met. The type of trigger depends on the flow type.<\/span><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"201341983\":0,\"335551550\":1,\"335551620\":1,\"335559685\":0,\"335559737\":0,\"335559738\":0,\"335559739\":160,\"335559740\":279}'>\u00a0<br><\/span><span data-contrast=\"auto\" style=\"font-style: inherit; font-weight: inherit;\"><br>There are three main types of flows:<\/span><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"201341983\":0,\"335551550\":1,\"335551620\":1,\"335559685\":0,\"335559737\":0,\"335559738\":0,\"335559739\":160,\"335559740\":279}' style=\"font-style: inherit; font-weight: inherit;\">\u00a0<\/span><\/p>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"1\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"\uf0b7\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"1\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">Automated flows<\/span><\/b><span data-contrast=\"auto\">\u00a0run automatically when a specific event occurs. For example, a new email, a contract signed, a new row in Excel, a\u00a0form\u00a0submission, a\u00a0file upload.\u00a0<\/span><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"201341983\":0,\"335551550\":1,\"335551620\":1,\"335559737\":0,\"335559738\":0,\"335559739\":160,\"335559740\":279}'>\u00a0<\/span><\/li><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"1\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"\uf0b7\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"2\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">Instant flows<\/span><\/b><span data-contrast=\"auto\">\u00a0are triggered manually, either from the Power Automate app, a button in Teams, or a mobile device.\u00a0Very useful\u00a0for tasks you want to run on demand.<\/span><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"201341983\":0,\"335551550\":1,\"335551620\":1,\"335559737\":0,\"335559738\":0,\"335559739\":160,\"335559740\":279}'>\u00a0<\/span><\/li><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"1\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"\uf0b7\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"3\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">Scheduled flows<\/span><\/b><span data-contrast=\"auto\">\u00a0run at a defined time, for example every morning at 8 AM, every Monday, the first of each month. Great for reports, reminders, and data syncs.<\/span><span data-ccp-props='{\"335551550\":1,\"335551620\":1}'>\u00a0<\/span><\/li>\n<\/ul>\n<p><span data-contrast=\"auto\">Once we know the trigger type and flow type we will use, we can go ahead and create the workflow.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-c760502 elementor-widget elementor-widget-heading\" data-id=\"c760502\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Step 5. Create a new workflow and add to solution<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-f31c135 elementor-widget elementor-widget-text-editor\" data-id=\"f31c135\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\">With your solution open, click\u00a0<\/span><span lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\">New<\/span><span lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\">\u00a0and select\u00a0<\/span><span lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\">Automation &gt; Cloud flow &gt; Automated\/Scheduled\/Instant<\/span><span lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\">\u00a0(select the\u00a0flow type fits\u00a0the\u00a0process). This creates the flow directly inside the solution.<\/span><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"201341983\":0,\"335551550\":1,\"335551620\":1,\"335559685\":0,\"335559737\":0,\"335559738\":0,\"335559739\":160,\"335559740\":279}'>\u00a0<\/span><\/p><p><img loading=\"lazy\" decoding=\"async\" style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text; vertical-align: baseline; font-family: 'Segoe UI', 'Segoe UI Web', Arial, Verdana, sans-serif; font-size: 12px; white-space: pre !important;\" src=\"https:\/\/powergi.net\/wp-content\/uploads\/2026\/06\/migrated-img-13476-6a44507e9ca7b.png\" width=\"624\" height=\"252\"><\/p><p><span lang=\"EN-US\" style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text; font-size: 12pt; line-height: 20.925px; font-family: 'Aptos Display', 'Aptos Display_EmbeddedFont', 'Aptos Display_MSFontService', sans-serif; font-variant-ligatures: none !important;\" xml:lang=\"EN-US\" data-contrast=\"auto\">After selecting the flow type, you will be prompted with the trigger type:<\/span><span style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text; cursor: default; font-size: 12pt; line-height: 20.925px; font-family: 'Aptos Display', 'Aptos Display_EmbeddedFont', 'Aptos Display_MSFontService', sans-serif; background-color: #606060 !important; border-color: #606060 !important;\" data-ccp-props='{\"134233117\":false,\"134233118\":false,\"201341983\":0,\"335551550\":1,\"335551620\":1,\"335559685\":0,\"335559737\":0,\"335559738\":0,\"335559739\":160,\"335559740\":279}'>\u00a0<\/span><img loading=\"lazy\" decoding=\"async\" style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text; vertical-align: baseline; font-family: 'Segoe UI', 'Segoe UI Web', Arial, Verdana, sans-serif; font-size: 12px; white-space: pre !important;\" src=\"https:\/\/powergi.net\/wp-content\/uploads\/2026\/07\/create-a-power-automate-flow-best-practices-for-success-image-1.webp\" width=\"624\" height=\"400\"><\/p><p><span class=\"TextRun SCXW121640642 BCX0\" lang=\"EN-US\" style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text; font-size: 12pt; line-height: 20.925px; font-family: 'Aptos Display', 'Aptos Display_EmbeddedFont', 'Aptos Display_MSFontService', sans-serif; font-variant-ligatures: none !important;\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW121640642 BCX0\" style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text;\">For this<\/span> <span class=\"NormalTextRun ContextualSpellingAndGrammarErrorV2Themed SCXW121640642 BCX0\" style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text; background-position: 0px 100%; background-repeat: repeat-x; border-bottom: 1px solid transparent;\">exampl<\/span><span class=\"NormalTextRun ContextualSpellingAndGrammarErrorV2Themed SCXW121640642 BCX0\" style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text; background-position: 0px 100%; background-repeat: repeat-x; border-bottom: 1px solid transparent;\">e<\/span><span class=\"NormalTextRun SCXW121640642 BCX0\" style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text;\"> we will use \u201cWhen an item is created\u201d in SharePoint. This means that when a new row is added in a SharePoint list, we can perform N actions from Power Automate<\/span><\/span><span class=\"EOP SCXW121640642 BCX0\" style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text; font-size: 12pt; line-height: 20.925px; font-family: 'Aptos Display', 'Aptos Display_EmbeddedFont', 'Aptos Display_MSFontService', sans-serif;\" data-ccp-props='{\"134233117\":false,\"134233118\":false,\"201341983\":0,\"335551550\":1,\"335551620\":1,\"335559685\":0,\"335559737\":0,\"335559738\":0,\"335559739\":160,\"335559740\":279}'>\u00a0<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-8e42aff elementor-widget elementor-widget-heading\" data-id=\"8e42aff\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Step 6. Add actions<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-bc71716 elementor-widget elementor-widget-text-editor\" data-id=\"bc71716\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span data-contrast=\"auto\">Actions are what\u00a0define\u00a0what happens after the trigger fires. In this case, we will send an email<\/span><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"201341983\":0,\"335551550\":1,\"335551620\":1,\"335559685\":0,\"335559737\":0,\"335559738\":0,\"335559739\":160,\"335559740\":279}'>\u00a0<\/span><\/p><p><span data-contrast=\"auto\">Search for \u201cSend an email\u201d and choose\u00a0<\/span><b><span data-contrast=\"auto\">Send an email (V2)<\/span><\/b><span data-contrast=\"auto\">\u00a0from the Office 365 Outlook connector. Fill in the fields:<\/span><span data-ccp-props='{\"335551550\":1,\"335551620\":1}'>\u00a0<\/span><\/p><ul><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"2\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"\uf0b7\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"1\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">To:<\/span><\/b><span data-contrast=\"auto\">\u00a0the recipient\u2019s email address<\/span><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"335551550\":1,\"335551620\":1,\"335559738\":0,\"335559739\":0}'>\u00a0<\/span><\/li><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"2\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"\uf0b7\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"2\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">Subject:<\/span><\/b><span data-contrast=\"auto\">\u00a0use dynamic content (the lightning bolt icon) to pull in the item\u2019s title \u2014 for example:\u00a0<\/span><span data-contrast=\"auto\">New item\u00a0added: [Title]<\/span><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"335551550\":1,\"335551620\":1,\"335559738\":0,\"335559739\":0}'>\u00a0<\/span><\/li><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"2\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"\uf0b7\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"3\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">Body:<\/span><\/b><span data-contrast=\"auto\">\u00a0add relevant details from the SharePoint item using dynamic content fields<\/span><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"335551550\":1,\"335551620\":1,\"335559738\":0,\"335559739\":0}'>\u00a0<br><\/span><br><img loading=\"lazy\" decoding=\"async\" style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text; vertical-align: baseline; font-family: 'Segoe UI', 'Segoe UI Web', Arial, Verdana, sans-serif; font-size: 12px; white-space: pre !important;\" src=\"https:\/\/powergi.net\/wp-content\/uploads\/2026\/06\/migrated-img-13476-6a44507f2e1b2.png\" width=\"624\" height=\"158\"><\/li><\/ul><p>When creating workflows from inside a solution (like we have done in this tutorial), the classic designer UI shows up. To see the new designer open the workflow from \u201cMy flows\u201d or from the details tab in the solution.<\/p><p><span class=\"EOP Selected SCXW77128036 BCX0\" style=\"font-style: inherit; font-weight: inherit; -webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text; cursor: default; font-size: 12pt; line-height: 20.925px; font-family: 'Aptos Display', 'Aptos Display_EmbeddedFont', 'Aptos Display_MSFontService', sans-serif; background-color: #606060 !important; border-color: #606060 !important;\" data-ccp-props='{\"134233117\":false,\"134233118\":false,\"201341983\":0,\"335551550\":1,\"335551620\":1,\"335559685\":0,\"335559737\":0,\"335559738\":0,\"335559739\":160,\"335559740\":279}'>\u00a0<\/span><img loading=\"lazy\" decoding=\"async\" class=\"WACImage SCXW5120084 BCX0\" style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text; vertical-align: baseline; font-family: 'Segoe UI', 'Segoe UI Web', Arial, Verdana, sans-serif; font-size: 12px; white-space: pre !important;\" src=\"https:\/\/powergi.net\/wp-content\/uploads\/2026\/06\/migrated-img-13476-6a44507f4edf2.png\" width=\"624\" height=\"214\"><\/p><p><img loading=\"lazy\" decoding=\"async\" class=\"WACImage SCXW171391079 BCX0\" style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text; vertical-align: baseline; font-family: 'Segoe UI', 'Segoe UI Web', Arial, Verdana, sans-serif; font-size: 12px; white-space: pre !important;\" src=\"https:\/\/powergi.net\/wp-content\/uploads\/2026\/07\/create-a-power-automate-flow-best-practices-for-success-image.webp\" width=\"624\" height=\"467\"><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-b693f65 elementor-widget elementor-widget-heading\" data-id=\"b693f65\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Step 7. Test the flow <\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-f95bb7e elementor-widget elementor-widget-text-editor\" data-id=\"f95bb7e\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\">Click\u00a0<\/span><span lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\">Test<\/span><span lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\">\u00a0in the top right corner and add a new row in the SharePoint list<\/span><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"201341983\":0,\"335551550\":1,\"335551620\":1,\"335559685\":0,\"335559737\":0,\"335559738\":0,\"335559739\":160,\"335559740\":279}'>\u00a0<\/span><\/p><p><img loading=\"lazy\" decoding=\"async\" style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text; vertical-align: baseline; font-family: 'Segoe UI', 'Segoe UI Web', Arial, Verdana, sans-serif; font-size: 12px; white-space: pre !important;\" src=\"https:\/\/powergi.net\/wp-content\/uploads\/2026\/06\/migrated-img-13476-6a44507fcdb7c.png\" width=\"624\" height=\"88\"><\/p><div id=\"seology-cta-2\">\t\t<div data-elementor-type=\"section\" data-elementor-id=\"7283\" class=\"elementor elementor-7283\" data-elementor-post-type=\"elementor_library\">\n\t\t\t<div class=\"elementor-element elementor-element-7e3f164 e-con-full e-flex e-con e-parent\" data-id=\"7e3f164\" data-element_type=\"container\" data-e-type=\"container\" data-settings='{\"background_background\":\"classic\",\"jet_parallax_layout_list\":[]}'>\n\t\t<div class=\"elementor-element elementor-element-9078c9f e-con-full e-flex e-con e-child\" data-id=\"9078c9f\" data-element_type=\"container\" data-e-type=\"container\" data-settings='{\"jet_parallax_layout_list\":[]}'>\n\t\t\t\t<div class=\"elementor-element elementor-element-7b99949 elementor-widget elementor-widget-heading\" data-id=\"7b99949\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<p class=\"elementor-heading-title elementor-size-default\">Is your business ready for automation?<\/p>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-8e61db5 elementor-widget elementor-widget-heading\" data-id=\"8e61db5\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<p class=\"elementor-heading-title elementor-size-default\">Automate processes with Microsoft Power Platform.<\/p>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-a578907 e-flex e-con-boxed e-con e-child\" data-id=\"a578907\" data-element_type=\"container\" data-e-type=\"container\" data-settings='{\"jet_parallax_layout_list\":[]}'>\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-e8c827b elementor-view-stacked elementor-shape-circle elementor-widget elementor-widget-icon\" data-id=\"e8c827b\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"icon.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-icon-wrapper\">\n\t\t\t<a class=\"elementor-icon\" href=\"#ctc_chat\">\n\t\t\t<i aria-hidden=\"true\" class=\"fab fa-whatsapp\"><\/i>\t\t\t<\/a>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-d834237 elementor-view-stacked elementor-shape-circle elementor-widget elementor-widget-icon\" data-id=\"d834237\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"icon.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-icon-wrapper\">\n\t\t\t<a class=\"elementor-icon\" href=\"https:\/\/powergi.net\/de\/contact\/\">\n\t\t\t<i aria-hidden=\"true\" class=\"far fa-envelope\"><\/i>\t\t\t<\/a>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<\/div><p>Watch the run history update in real time. Green checkmarks mean each step passed. If something fails, click on the failed step to see the exact input\/output and error message.<\/p><p><img loading=\"lazy\" decoding=\"async\" style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text; vertical-align: baseline; font-family: 'Segoe UI', 'Segoe UI Web', Arial, Verdana, sans-serif; font-size: 12px; white-space: pre !important;\" src=\"https:\/\/powergi.net\/wp-content\/uploads\/2026\/06\/migrated-img-13476-6a44507fe489a.png\" width=\"624\" height=\"70\"><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-9e1e224 elementor-widget elementor-widget-heading\" data-id=\"9e1e224\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Recommended practices when creating flows in Power Automate<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-2406989 elementor-widget elementor-widget-text-editor\" data-id=\"2406989\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span data-contrast=\"auto\">The following recommendations are a combination of Microsoft\u2019s official coding guidelines and practices\u00a0the our\u00a0team has refined through hands-on experience building and\u00a0maintaining\u00a0flows across real client environments.<\/span><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"201341983\":0,\"335551550\":1,\"335551620\":1,\"335559685\":0,\"335559737\":0,\"335559738\":0,\"335559739\":160,\"335559740\":279}'>\u00a0<\/span><\/p><ul><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"1\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"\uf0b7\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"4\" data-aria-level=\"1\"><span data-contrast=\"auto\">Analyze and diagnose your current process before building anything: understand inputs, outputs, bottlenecks, and improvement opportunities first (use the SIPOC diagram to understand the full scope of the process!).<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"1\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"\uf0b7\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"5\" data-aria-level=\"1\"><span data-contrast=\"auto\">Select the correct environment for each workflow: think about the development stage (dev, QA, prod), about the\u00a0data,\u00a0and about the process that is being automated.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"1\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"\uf0b7\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"6\" data-aria-level=\"1\"><span data-contrast=\"auto\">Always build inside a solution, if\u00a0something is created outside a solution, make sure to always add the flow to its corresponding solution!<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"1\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"\uf0b7\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"7\" data-aria-level=\"1\"><span data-contrast=\"auto\">Use consistent naming conventions for flows, actions, variables, and connectors<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"1\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"\uf0b7\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"8\" data-aria-level=\"1\"><span data-contrast=\"auto\">Structure your flows for readability:\u00a0use scopes to group related actions and add descriptions to complex steps.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><img loading=\"lazy\" decoding=\"async\" style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text; vertical-align: baseline; font-family: 'Segoe UI', 'Segoe UI Web', Arial, Verdana, sans-serif; font-size: 12px; white-space: pre !important;\" src=\"https:\/\/powergi.net\/wp-content\/uploads\/2026\/06\/migrated-img-13476-6a44508001315.png\" width=\"256\" height=\"383\"><ul><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"1\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"\uf0b7\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"9\" data-aria-level=\"1\"><span data-contrast=\"auto\">Make the most of environment variables or configuration tables to avoid hardcoded values<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li><\/ul><ul><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"1\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"\uf0b7\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"10\" data-aria-level=\"1\"><span data-contrast=\"auto\">Add notes or comments to all your actions<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li><\/ul><p><img loading=\"lazy\" decoding=\"async\" style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text; vertical-align: baseline; font-family: 'Segoe UI', 'Segoe UI Web', Arial, Verdana, sans-serif; font-size: 12px; white-space: pre !important;\" src=\"https:\/\/powergi.net\/wp-content\/uploads\/2026\/06\/migrated-img-13476-6a44508011ff5.png\" width=\"394\" height=\"172\"><\/p><ul><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"1\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"\uf0b7\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"10\" data-aria-level=\"1\"><span lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\">Create reusable code with child flows or use child flows to break complex logic into reusable, maintainable pieces.<\/span><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"201341983\":0,\"335551550\":1,\"335551620\":1,\"335559685\":720,\"335559737\":0,\"335559738\":0,\"335559739\":160,\"335559740\":279,\"335559991\":360}'>\u00a0<\/span><img loading=\"lazy\" decoding=\"async\" style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text; vertical-align: baseline; font-family: 'Segoe UI', 'Segoe UI Web', Arial, Verdana, sans-serif; font-size: 12px; white-space: pre !important;\" src=\"https:\/\/powergi.net\/wp-content\/uploads\/2026\/06\/migrated-img-13476-6a44508021a05.png\" width=\"624\" height=\"339\"><ul><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"1\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"\uf0b7\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"12\" data-aria-level=\"1\"><span data-contrast=\"auto\">Use variables for dynamic data that changes throughout the flow; use Compose for static or one-time calculations<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li><\/ul><ul><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"1\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"\uf0b7\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"13\" data-aria-level=\"1\"><span data-contrast=\"auto\">Leverage data operations (Filter Array, Select, Parse JSON, Compose) instead of building unnecessary loops or complex expressions.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li><\/ul><ul><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"1\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"\uf0b7\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"14\" data-aria-level=\"1\"><span data-contrast=\"auto\">Consider\u00a0<\/span><span data-contrast=\"auto\">the Power Platform daily quota.\u00a0Some platform and API limits depend on your license plan. In Power Automate, the easiest way to\u00a0identify\u00a0your licenses and capabilities is to select<\/span><b><span data-contrast=\"auto\">\u00a0Settings\u00a0&gt;\u00a0View My Licenses.<\/span><\/b><span data-ccp-props=\"{}\">\u00a0<br><\/span><img loading=\"lazy\" decoding=\"async\" style=\"font-style: inherit; font-weight: inherit; -webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text; vertical-align: baseline; font-family: 'Segoe UI', 'Segoe UI Web', Arial, Verdana, sans-serif; font-size: 12px; white-space: pre !important;\" src=\"https:\/\/powergi.net\/wp-content\/uploads\/2026\/06\/migrated-img-13476-6a4450806b06b.png\" width=\"363\" height=\"270\"><\/li><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"1\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"\uf0b7\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"14\" data-aria-level=\"1\"><span lang=\"EN-US\" style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text; font-size: 12pt; line-height: 20.925px; font-family: 'Aptos Display', 'Aptos Display_EmbeddedFont', 'Aptos Display_MSFontService', sans-serif; font-variant-ligatures: none !important;\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text;\">Consider the data limits of every <\/span><span style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text;\">data <\/span><span style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text;\">source your flow <\/span><span style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text;\">is <\/span><span style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text;\">using;<\/span><span style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text;\"> what works at 10 records may break at 10,000<\/span><span style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text;\">. F<\/span><span style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text;\">o<\/span><span style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text;\">r example, when using SharePoint as data source, if you are filtering or sorting data, make sure to add these <\/span><span style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text; background-position: 0px 100%; background-repeat: repeat-x; border-bottom: 1px solid transparent;\">columns<\/span><span style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text;\"> ad Index columns.<\/span><\/span><span style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text; cursor: default; font-size: 12pt; line-height: 20.925px; font-family: 'Aptos Display', 'Aptos Display_EmbeddedFont', 'Aptos Display_MSFontService', sans-serif; background-color: #606060 !important; border-color: #606060 !important;\" data-ccp-props=\"{}\">\u00a0<\/span><\/li><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"1\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"\uf0b7\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"14\" data-aria-level=\"1\"><span style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text; cursor: default; font-size: 12pt; line-height: 20.925px; font-family: 'Aptos Display', 'Aptos Display_EmbeddedFont', 'Aptos Display_MSFontService', sans-serif; background-color: #606060 !important; border-color: #606060 !important;\" data-ccp-props=\"{}\"><span class=\"TextRun SCXW156958020 BCX0\" lang=\"EN-US\" style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text; font-size: 12pt; background-color: #ffffff; line-height: 20.925px; font-variant-ligatures: none !important;\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW156958020 BCX0\" style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text;\">Add error handling to your workflows<\/span><span class=\"NormalTextRun SCXW156958020 BCX0\" style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text;\">:<\/span><span class=\"NormalTextRun SCXW156958020 BCX0\" style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text;\"> configure \u201crun after\u201d settings and make sure failures surface vi<\/span><\/span><span class=\"TextRun SCXW156958020 BCX0\" lang=\"EN-US\" style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text; color: windowtext; font-size: 12pt; background-color: #ffffff; line-height: 20.925px; font-variant-ligatures: none !important;\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW156958020 BCX0\" style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text;\">sibly<\/span><span class=\"NormalTextRun SCXW156958020 BCX0\" style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text;\">. <\/span><span class=\"NormalTextRun SCXW156958020 BCX0\" style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text;\">In the following example, the flow sends an email notification if it fails at the step <\/span><span class=\"NormalTextRun SCXW156958020 BCX0\" style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text;\">Update a row<\/span><span class=\"NormalTextRun SCXW156958020 BCX0\" style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text;\">:<\/span><\/span><span class=\"EOP Selected SCXW156958020 BCX0\" style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text; cursor: default; color: windowtext; font-size: 12pt; line-height: 20.925px; border-color: #606060 !important;\" data-ccp-props=\"{}\">\u00a0<\/span><\/span><img loading=\"lazy\" decoding=\"async\" class=\"WACImage SCXW245844452 BCX0\" style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text; vertical-align: baseline; font-family: 'Segoe UI', 'Segoe UI Web', Arial, Verdana, sans-serif; font-size: 12px; white-space: pre !important;\" src=\"https:\/\/powergi.net\/wp-content\/uploads\/2026\/06\/migrated-img-13476-6a44508079401.png\" width=\"624\" height=\"248\"><\/li><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"1\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"\uf0b7\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"14\" data-aria-level=\"1\"><span class=\"TextRun SCXW234071681 BCX0\" lang=\"EN-US\" style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text; font-size: 12pt; line-height: 20.925px; font-family: 'Aptos Display', 'Aptos Display_EmbeddedFont', 'Aptos Display_MSFontService', sans-serif; font-variant-ligatures: none !important;\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW234071681 BCX0\" style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text;\">Apply ALM (application life management) principles when working with Power Automate. <\/span><span class=\"NormalTextRun SCXW234071681 BCX0\" style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text;\">Move flows through dev <\/span><span class=\"NormalTextRun SCXW234071681 BCX0\" style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text;\">&gt;<\/span> <span class=\"NormalTextRun SCXW234071681 BCX0\" style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text;\">test <\/span><span class=\"NormalTextRun SCXW234071681 BCX0\" style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text;\">&gt;<\/span><span class=\"NormalTextRun SCXW234071681 BCX0\" style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text;\"> production, never build directly in <\/span><span class=\"NormalTextRun SCXW234071681 BCX0\" style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text;\">productio<\/span><span class=\"NormalTextRun SCXW234071681 BCX0\" style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text;\">n<\/span><span class=\"NormalTextRun SCXW234071681 BCX0\" style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text;\">. <\/span><span class=\"NormalTextRun SCXW234071681 BCX0\" style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text;\">You can learn more about ALM in Power Platform and Power Apps <\/span><\/span><a class=\"Hyperlink SCXW234071681 BCX0\" style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text; font-family: &#039;Aptos Display&#039;, &#039;Aptos Display_MSFontService&#039;, sans-serif; font-size: 16px; background-color: #ffffff;\" href=\"https:\/\/powergi.net\/blog\/alm-in-power-apps\/\" target=\"_blank\" rel=\"noreferrer noopener\"><span class=\"TextRun Underlined SCXW234071681 BCX0\" lang=\"EN-US\" style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text; font-variant-ligatures: none !important; color: #467886; font-size: 12pt; text-decoration: underline; line-height: 20.925px; font-family: 'Aptos Display', 'Aptos Display_EmbeddedFont', 'Aptos Display_MSFontService', sans-serif;\" xml:lang=\"EN-US\" data-contrast=\"none\"><span class=\"NormalTextRun SCXW234071681 BCX0\" style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text;\" data-ccp-charstyle=\"Hyperlink\">here<\/span><\/span><\/a><span class=\"TextRun SCXW234071681 BCX0\" lang=\"EN-US\" style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text; font-size: 12pt; line-height: 20.925px; font-family: 'Aptos Display', 'Aptos Display_EmbeddedFont', 'Aptos Display_MSFontService', sans-serif; font-variant-ligatures: none !important;\" xml:lang=\"EN-US\" data-contrast=\"auto\">.<\/span><span class=\"EOP Selected SCXW234071681 BCX0\" style=\"-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0px; padding: 0px; user-select: text; cursor: default; font-size: 12pt; line-height: 20.925px; font-family: 'Aptos Display', 'Aptos Display_EmbeddedFont', 'Aptos Display_MSFontService', sans-serif; background-color: #606060 !important; border-color: #606060 !important;\" data-ccp-props=\"{}\">\u00a0<\/span><\/li><\/ul><\/li><\/ul><\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-722f58e elementor-widget elementor-widget-heading\" data-id=\"722f58e\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Common mistakes to avoid when building flows<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-07c378f elementor-widget elementor-widget-text-editor\" data-id=\"07c378f\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span data-contrast=\"auto\">Building a flow is the easy part, but building one that keeps working reliably six months from now is where many users run into trouble. These are the mistakes we see most often, and the ones that are easiest to avoid when you know what to look for.<\/span><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"201341983\":0,\"335551550\":1,\"335551620\":1,\"335559685\":0,\"335559737\":0,\"335559738\":0,\"335559739\":160,\"335559740\":279}'>\u00a0<\/span><\/p>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"3\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"\uf0b7\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"1\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">Using a personal account as the connection owner.<\/span><\/b><span data-contrast=\"auto\">\u00a0If the person who built the flow\u00a0or authenticated a connection\u00a0leaves the organization or changes their password, every flow using\u00a0this\u00a0connection\u00a0will break. Always build production flows with a dedicated service account.<\/span><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"201341983\":0,\"335551550\":1,\"335551620\":1,\"335559737\":0,\"335559738\":0,\"335559739\":160,\"335559740\":279}'>\u00a0<\/span><\/li><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"3\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"\uf0b7\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"2\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">Not considering\u00a0the Power\u00a0Platform daily quota limit.\u00a0<\/span><\/b><span data-contrast=\"auto\">Every license tier in Power Platform comes with a daily limit on flow runs and API calls. Ignoring these limits when designing high-volume automations leads to flows that work fine during testing and silently fail in production once real-world volume kicks in. Know your limits before you architect the solution.<\/span><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"201341983\":0,\"335551550\":1,\"335551620\":1,\"335559737\":0,\"335559738\":0,\"335559739\":160,\"335559740\":279}'>\u00a0<\/span><\/li><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"3\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"\uf0b7\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"3\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">Using Power Automate as an ETL tool.\u00a0<\/span><\/b><span data-contrast=\"auto\">Power Automate is built for event-driven automation, not bulk data processing. Using it to move, transform, or\u00a0sync\u00a0large volumes of data between systems puts unnecessary stress on the connectors and daily usage. For data transformation at scale, dedicated tools like Azure Data Factory, Microsoft Fabric or Dataverse Dataflows are the right choice.<\/span><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"201341983\":0,\"335551550\":1,\"335551620\":1,\"335559737\":0,\"335559738\":0,\"335559739\":160,\"335559740\":279}'>\u00a0<\/span><\/li><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"3\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"\uf0b7\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"4\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">Unnecessary looping.\u00a0<\/span><\/b><span data-contrast=\"auto\">Applying a loop to every item in a list when the same result could be achieved with a single data operation is one of the most common performance mistakes. Make the most of the\u00a0PowerFx\u00a0functions and Data operation actions (such as compose or\u00a0Select) to avoid unnecessary actions.<\/span><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"201341983\":0,\"335551550\":1,\"335551620\":1,\"335559737\":0,\"335559738\":0,\"335559739\":160,\"335559740\":279}'>\u00a0<\/span><\/li><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"3\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"\uf0b7\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"5\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">Not accounting for API throttling limits.<\/span><\/b><span data-contrast=\"auto\">\u00a0Every connector has\u00a0request\u00a0limits\u00a0(for example,\u00a0SharePoint, Outlook, and\u00a0Teams\u00a0all throttle calls after a certain volume). If your flow processes hundreds\u00a0or thousands\u00a0of items at once,\u00a0you\u2019ll\u00a0hit limits and get failures\u00a0or delays while the connector retries the action.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-65a57f8 elementor-widget elementor-widget-heading\" data-id=\"65a57f8\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">How to optimize Power Automate flows for long-term use<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-d317f3e elementor-widget elementor-widget-text-editor\" data-id=\"d317f3e\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span data-contrast=\"auto\">Some ideas to implement to make your Power Automate workflows run in the long-term are:<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"4\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"\uf0b7\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"1\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">Don\u2019t\u00a0automate first, diagnose and design a better process.\u00a0<\/span><\/b><span data-contrast=\"auto\">A flow built on a flawed process just makes the flaw run faster.\u00a0Before going to Power Automate, map your current state, identify the bottlenecks and inefficiencies, and design the \u201cto-be\u201d process you actually want.<\/span><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"201341983\":0,\"335551550\":1,\"335551620\":1,\"335559685\":720,\"335559737\":0,\"335559738\":0,\"335559739\":160,\"335559740\":279,\"335559991\":360}'>\u00a0<\/span><\/li><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"4\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"\uf0b7\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"2\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">Use solutions and environment separation\u00a0for all production flows.<\/span><\/b><span data-contrast=\"auto\">\u00a0We\u00a0can\u2019t\u00a0say it enough times. Always think about the Dev-Test-Prod separation and put all your automations into solutions to package the related flows together.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"4\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"\uf0b7\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"3\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">Use child flows for reusability and maintainability.<\/span><\/b><span data-contrast=\"auto\">\u00a0When the same logic appears in more than one flow,\u00a0its\u00a0better built as part of a\u00a0child flow. Breaking complex processes into smaller, reusable pieces makes each part easier to test, easier to update, and easier for someone else to understand.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"4\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"\uf0b7\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"4\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">Monitor with the Admin Center.<\/span><\/b><span data-contrast=\"auto\">\u00a0The Power Platform Admin Center gives you visibility across your entire tenant:\u00a0run success rates, failure trends, connector usage, and license consumption.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"4\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"\uf0b7\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"5\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">Invest in governance.<\/span><\/b><span data-contrast=\"auto\">\u00a0As your automation library grows, governance is what keeps it from becoming unmanageable. Every flow should have a named owner, a defined purpose, and a home inside a solution. Establish naming conventions, document your flows in a shared registry, and define a clear process for reviewing, approving, and retiring automations. Governance\u00a0isn\u2019t\u00a0bureaucracy \u2014\u00a0it\u2019s\u00a0what makes automation a sustainable capability rather than a collection of things nobody wants to touch.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-cef0f34 elementor-widget elementor-widget-heading\" data-id=\"cef0f34\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Build smarter flows with Power [GI]<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-03815ac elementor-widget elementor-widget-text-editor\" data-id=\"03815ac\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span data-contrast=\"auto\">At\u00a0Power[GI] we help our clients design, build, and govern Power Automate flows that\u00a0actually last\u00a0and work\u00a0in the long run. From mapping the process to deploying the\u00a0automation\u00a0that will transform the\u00a0way you work. Learn about our\u00a0<\/span><a href=\"https:\/\/powergi.net\/power-automate-consulting-services\/\"><span data-contrast=\"none\">Power Automate services<\/span><\/a><span data-contrast=\"auto\">\u00a0or\u00a0<\/span><a href=\"https:\/\/powergi.net\/contact\/\"><span data-contrast=\"none\">contact us today<\/span><\/a><span data-contrast=\"auto\">.<\/span><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"201341983\":0,\"335551550\":1,\"335551620\":1,\"335559685\":0,\"335559737\":0,\"335559738\":0,\"335559739\":160,\"335559740\":279}'>\u00a0<\/span><\/p><p><span data-contrast=\"auto\">Are you ready to discover the joy of automation?<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>Table of Contents How to create a Power Automate flow with best practices Process automation used to be something only developers could build with fancy code tools. Today, with\u00a0low-code\u00a0tools like Power Automate, automation\u00a0is now accessible to both pro developers and citizen developers (business users), but\u00a0just because building automations is easier\u00a0doesn\u2019t\u00a0mean\u00a0good\u00a0practices matter less. Building with intent [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":13483,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"default","adv-header-id-meta":"","stick-header-meta":"default","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"set","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"glossary_letter":"a","footnotes":""},"categories":[172,85],"tags":[],"class_list":["post-13476","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-dpa","category-power-automate-cat"],"glossary_letter":"a","rank_math_title":"Create a Power Automate Flow: Best Practices for Success","rank_math_description":"Learn how to create a Power Automate flow with best practices to improve performance, scalability, and reliability in your automation processes. 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