{"id":6992,"date":"2025-02-24T06:34:25","date_gmt":"2025-02-24T06:34:25","guid":{"rendered":"https:\/\/powergi.net\/?p=6992"},"modified":"2026-06-18T19:58:35","modified_gmt":"2026-06-18T19:58:35","slug":"populate-word-template-power-automate","status":"publish","type":"post","link":"https:\/\/powergi.net\/de\/blog\/populate-word-template-power-automate\/","title":{"rendered":"How to populate a Word template using Power Automate?"},"content":{"rendered":"

Inhaltsverzeichnis<\/h4>\n

Generating documents in either Word or PDF format is a pretty common task for many teams (generating an invoice or a Purchase Order, creating contracts, creating service proposals and much more), and Power Automate has some pretty cool out-of-the-box features that can be leveraged to facilitate and automate this task. In this blog, we will talk about the basics to populate a Word template<\/a> with Power Automate.<\/p>\n

How Power Automate works with Word templates<\/h2>\n

Prerequisites to populate a Word template with Power Automate<\/h3>\n
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  1. Power Automate License<\/b><\/li>\n<\/ol>\n

    Power Automate has different types of actions that can be used \u2013 Standard and Premium. Standard actions can be used as an extension of your existing Microsoft 365 subscription. Premium actions require additional licensing (around 15 USD \/ month \u2013 you can read more about licenses here: https:\/\/powergi.net\/blog\/power-automate-desktop-app-licensing-explained-updated-2024\/<\/a>).<\/p>\n

    Word template<\/a> actions are Premium actions, so to use them, a Power Automate Premium license is required. A 90-days trial can be used at first, with the possibility of extension but at some point this license will for sure be needed.<\/p>\n

    There is a workaround to not use this license \u2013 but it uses SharePoint as medium instead of the Word action in Power Automate. More about this later in this blog.<\/p>\n

    2. Enable Developer tab in Word Desktop\u00a0<\/strong><\/p>\n

    \"Developer<\/p>\n

    3. Create a Word template\u00a0<\/strong><\/p>\n

    Define the template format in Microsoft Word \u2013 this is usually done in the desktop app. There are also many templates available online to start with.<\/p>\n

    Below is an example of how our template looks, the format and the fields we want to fill out<\/p>\n

    \"General<\/p>\n

    4. Identify data types for each field<\/b><\/p>

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    Verwandeln Sie Ihre Ideen in digitale L\u00f6sungen<\/p>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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    Unser Team leitet Sie Schritt f\u00fcr Schritt beim Erstellen benutzerdefinierter Apps in Power Platform.<\/p>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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    \n\t\t\t\n\t\t\t<\/i>\t\t\t<\/a>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<\/div>\n

    Content controls are used in Microsoft Word to fill out data in templates, the available types are:<\/p>\n

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    1. Plain Text \u2013 regular text that can be written in the document<\/li>\n
    2. Images<\/li>\n
    3. Repeating control \u2013 add \u201cn\u201d number of rows to a table<\/li>\n<\/ol>\n

      For our example, we\u2019re using plain text controls to fill out Supplier Name, Address and Purpose and repeating controls for the list of contacts (because supplier can have one or many contacts)<\/p>\n

      Step-by-step guide: How to populate a Word template in Power Automate<\/h2>\n

      You can also watch our step-by-step video on how to populate Word templates here:<\/p>\n